Difference between revisions of "2019-02-18-CasaLeadership"

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(Created page with "== Attendees == A. Bogacz, K. Jordan, Y. Roblin, T. Satogata, Y. Zhang<br> ''Notes in italic'' == Meeting Agenda == * '''Leadership Meeting on wiki''' ** We will run the CASA...")
 
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== Attendees ==
 
== Attendees ==
A. Bogacz, K. Jordan, Y. Roblin, T. Satogata, Y. Zhang<br>
+
tbd<br>
 
''Notes in italic''
 
''Notes in italic''
  
 
== Meeting Agenda ==
 
== Meeting Agenda ==
* '''Leadership Meeting on wiki'''
+
* '''Postdocs'''
** We will run the CASA leadership meeting from the CASA administrative wiki.
+
** First postdoc offer letter still in the works (Todd/Yves)
** Tristan is getting up to speed with the wiki to update the biweekly reports.
+
*** Accounting issues with leadership being resolved (MEPCDE/ARDBPH ops funds, MEPCV3 state funds)
 +
*** Hope to have this resolved and offer letter out this week
 +
** Second postdoc interviews being scheduled (this week?) (Yuhong/Bob)
 +
*** Pre-interview meeting held last week:  promising candidates in queue
 +
** Still pursuing possibility of hosting funded Chinese student for few months for polarization transport work
 
* '''Administrative'''
 
* '''Administrative'''
** Absences and travel should be coordinated through Tristan, particularly now that we are transitioning from Zimbra to O365 calendars.
+
** Property custodian training, readiness for upcoming inventory (Mar 11-May 24)
** Postdoc interviews are scheduled this week for the first postdoc. Todd has circulated the second postdoc to other labs to try to generate more applications.
+
*** Andrew mentioned in Feb 13 group meeting that photos of equipment bar codes are acceptable
* '''Appraisals'''
+
** SULI/REU student selection status and dates? (Alex)
** Please complete FY18 appraisals promptly. We are already a little behind in the appraisal process, and should aim to have employees sign their appraisals over the next week. This is particularly important with Yuhong and Todd on travel later in January.
+
* '''LDRD'''
 +
** Andrei is coordinating LDRD submissions through the division office
 +
** Please survey your staff to see if they have LDRD application plans
 +
** LOIs due mid-March, full proposals due likely mid-April
 +
* '''Appraisals and Promotions'''
 +
** Internal promotion notifications have occurred
 +
** Finalize outstanding meetings (e.g. Alex and Todd with Rui)
 +
** Should prepare expectations for all CASA staff in next several weeks
 +
*** Include identification of publications desired where appropriate
 
* '''Publications'''
 
* '''Publications'''
** Todd is starting to encourage personnel to write tech notes, including tech notes on history and decision rationale (e.g. pCDR-100 ion injector complex design decisions). Tech notes can be narratives; they have a much lower bar to publication than even conference papers.
+
** Encourage personnel to write brief tech notes
** We have already put in the summer 2018 student papers into the tech note system so they can be referenced in pCDR-100.
+
*** e.g. summary of recent pCDR-100 ion injector decisions, Booster vacuum calculations (Todd), etc.
** Todd will start reviewing and publicizing tech notes in monthly group meetings.
+
** Summer 2018 student papers in the tech note system; will be referenced in pCDR-100.
** Todd will ask Tristan to set up a "recent papers" board and update the CASA wiki with them.
+
* '''Other'''
+
** ''Fanglei is expecting maternity leave for about 6 weeks in Feb/Mar; Vasiliy will likely take some paternity leave too''
+
** ''Yves is giving a talk at the PREX collaboration meeting in a few weeks; slides?''
+
** ''Target date for pCDR-100 draft is Andrei Seryi invited talk at [https://www.aps.org/meetings/april/ April 13-16 APS meeting]''
+
  
* [https://www.office.com/?auth=2&home=1 Office365 link]
+
== New Action Items ==
 +
* FY19 expectation meetings and updates (all, by Mar 4 meeting)
 +
* FY18 outstanding appraisal meetings (Alex/Todd with Rui, by Mar 4 meeting)
  
== Action Items ==
+
== Old Action Items ==
 
* ''investigate screen for Doghouse meeting room (request from Yuhong)''
 
* ''investigate screen for Doghouse meeting room (request from Yuhong)''
 
* ''investigate offices in FEL as alternative to TED''
 
* ''investigate offices in FEL as alternative to TED''
 
* ''investigate processes for bringing in foreign funded graduate students, e.g. from China, to work on beam dynamics: MOU?''
 
* ''investigate processes for bringing in foreign funded graduate students, e.g. from China, to work on beam dynamics: MOU?''
 
* ''create area for APELs and ops personnel to share presentations for collaboration meetings''
 
* ''create area for APELs and ops personnel to share presentations for collaboration meetings''
 +
* ''set up a "recent papers" board and update the CASA wiki with them (Tristan/Todd)''

Revision as of 09:02, 18 February 2019

Attendees

tbd
Notes in italic

Meeting Agenda

  • Postdocs
    • First postdoc offer letter still in the works (Todd/Yves)
      • Accounting issues with leadership being resolved (MEPCDE/ARDBPH ops funds, MEPCV3 state funds)
      • Hope to have this resolved and offer letter out this week
    • Second postdoc interviews being scheduled (this week?) (Yuhong/Bob)
      • Pre-interview meeting held last week: promising candidates in queue
    • Still pursuing possibility of hosting funded Chinese student for few months for polarization transport work
  • Administrative
    • Property custodian training, readiness for upcoming inventory (Mar 11-May 24)
      • Andrew mentioned in Feb 13 group meeting that photos of equipment bar codes are acceptable
    • SULI/REU student selection status and dates? (Alex)
  • LDRD
    • Andrei is coordinating LDRD submissions through the division office
    • Please survey your staff to see if they have LDRD application plans
    • LOIs due mid-March, full proposals due likely mid-April
  • Appraisals and Promotions
    • Internal promotion notifications have occurred
    • Finalize outstanding meetings (e.g. Alex and Todd with Rui)
    • Should prepare expectations for all CASA staff in next several weeks
      • Include identification of publications desired where appropriate
  • Publications
    • Encourage personnel to write brief tech notes
      • e.g. summary of recent pCDR-100 ion injector decisions, Booster vacuum calculations (Todd), etc.
    • Summer 2018 student papers in the tech note system; will be referenced in pCDR-100.

New Action Items

  • FY19 expectation meetings and updates (all, by Mar 4 meeting)
  • FY18 outstanding appraisal meetings (Alex/Todd with Rui, by Mar 4 meeting)

Old Action Items

  • investigate screen for Doghouse meeting room (request from Yuhong)
  • investigate offices in FEL as alternative to TED
  • investigate processes for bringing in foreign funded graduate students, e.g. from China, to work on beam dynamics: MOU?
  • create area for APELs and ops personnel to share presentations for collaboration meetings
  • set up a "recent papers" board and update the CASA wiki with them (Tristan/Todd)