Template:RunCoordinatorDuties

Responsibilities

• The RC duties are detailed in the COO.
• Check and contact, if needed, upcoming shifts about their training or site access status.
• The training requirements for the shift are:

- ES&H Orientation (SAF 100);

- Radiation Worker Training (SAF 801);

- Oxygen Deficiency Hazard Training (SAF 103);

- Hall B Safety Awareness Walk-Through (SAF111)

• Remote shifts are listed here.
• Backup shifters are listed here.

Daily

• Attend the in-person PD/RC and MCC/OPS meetings (7:45 AM and 8 AM Daily). The PD will communicate when and how meetings happen on the weekend.

- See the ZOOM connection info under Important Links tab.

• Update the run plan in the Short Term Schedule tab in coordination with the run group coordinator and communicate it to the shift crew.
• Log the RC summary in the HBLOG.
• Send a daily invitation for the RC meeting to hallb, clas_members, and rgd_ana mailing list.
• Run the daily RC meetings at 1 PM in CH Room 200C and on ZOOM, except on Wednesdays.
  • On Wednesdays, the RC meeting is on ZOOM ONLY @ 15:30 due to the conflict with the 13:30 MCC meeting and the unavailability of the CH room afterwards.

• To connect to Zoom in CH Room 200C, follow these steps:
  • Turn on the projector with the white remote control, then log into your CUE account. If not listed yet, click "Not listed?" in the bottom left to add your account.
  • Once logged in, use the recommended Google Chrome to join the ZOOM meeting on the browser or use the ZOOM application.
  • Since the room doesn't have audio, don't connect with the computer audio, but choose "Call Me," then enter the number in the small Cisco answering device near the microphone in the middle of the conference table. Once it rings, answer the call, and you will be prompted to join the meeting.
  • The room has a camera, so you may turn it on, if you wish, in the ZOOM browser interface.

Weekly

• Attend in-person the MCC scheduling meeting on Wednesdays at 1:30 PM and report the run status via the submitted Run Coordinator Weekly Summary;
  • The report summarizes the data-taking status concerning the available beam used (ABU), any beam losses (BANU), CW on target (ABU+ABNU), etc., from 7 AM past Wed. through 7 AM the Wednesday the report is due, in addition to any standing and critical issues, plans for next week, and general comments/requests, if any.
  • Our beam time accounting info can be retrieved either from:
    • OPS logbook entries with tag 'Beam Accounting': Timesheet Summaries;
    • Beam Time Manager; Physics Time Accounting.
  • Refer to the [RC Timesheet] to calculate the percentage of scheduled experiment hours to date.
  • The total experiment data collected to date could be retrieved from the up-to-date "Accumulated Charge" depicted on the "Total Charge on Target Plot" in the Monitoring tab.
    • A detailed plan of the target configuration change will be generated as soon as the run starts; however, an overview of it is summarized in slide 6 of this RG-E Overview.

• Attend the Hall B meeting on Mondays at 9 AM and present your summary slides.