Changes voted on July 22, 2014

VOTING:

• The changes to the bylaws related to the chairperson line were approved by 91% in favor to 9% opposed.
• The updates to the non-discrimination statement was approved unanimously.
• The question regarding future elections was approved???

CHANGES RELATED TO THE CHAIRPERSON LINE:

Article IV, Section 2:
"The term of the Director designated as Chairperson-elect, who will succeed to the office of Chairperson at the end of one year, shall be four (4) years."
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"The term of the Director designated as Vice Chairperson shall be four (4) years.  The Vice Chairperson will succeed to the office of Chairperson-elect, Chairperson, and Past Chairperson in their 2nd, 3rd, and 4th years, respectively."

Article V, Section 1:
"The officers of the organization shall consists of a Chairperson, Chairperson-elect or Past-Chairperson, and Secretary/Treasurer."
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"The officers of the organization shall consist of a Chairperson, Chairperson-elect, Vice Chairperson, Past-Chairperson, and Secretary/Treasurer."

Article V, Section 2:  (Duties of Officers)
"Chairperson-Elect -In the absence of the Chairperson, the Chairperson-elect shall perform the duties of Chairperson. Otherwise he or she will provide assistance in   conducting the affairs of the group as requested by the chairperson. The Chairperson-elect shall succeed to the office of Chairperson at the end of one year. "
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“Chairperson Elect, Vice Chairperson, Past Chairperson- In the absence of the Chairperson, the duties of the Chairperson shall be performed by the Chairperson Elect if available, followed by the Vice Chairperson and then the Past Chairperson. Otherwise, they shall provide assistance in conducting the affairs of the group as requested by the Chairperson.When a new Vice Chairperson is elected to the board, the current Vice Chairperson becomes the Chairperson Elect, the current Chairperson Elect becomes Chairperson, and the current Chairperson becomes Past Chairperson.

UPDATE TO THE NON-DISCRIMINATION STATEMENT:

Current Text:  "1. This organization, its directors, and officers will not discriminate, in the admission of its membership, administration of its affairs, or dealings with    others, on the basis of race, color, religion, sex, or national origin."
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Proposed Text: "1. This organization, its directors, and officers will not discriminate, in the admission of its membership, administration of its affairs, or dealings with others, on the basis of race, color, religion, gender, marital status, national origin, ancestry, disability, sexual orientation, gender identity and expression, age or citizenship."

THIS YEAR'S BALLOT ALSO CONTAINS A QUESTION ON WHICH WE AS YOU TO VOTE WITH A "YES" OR "NO" (RADIO BUTTON):

Question: Should the rules for future elections to the Jefferson Lab Users Group Board of Directors be modified such that every user has one and only one vote for member-at-large, regardless of the number of positions to fill and the number of candidates? (This would NOT affect future elections of chair-elect, experiment/theory liaison, graduate student representative and postdoc representative positions).

Rationale: This change has been proposed by several people to make it more likely that different "constituencies" within the users group are represented roughly proportionally to their size. In the present system, where every user has as many votes as open positions, a majority group of voters could, in principle, determine the outcome for ALL open seats.