JSA Travel Fund for Extra Child Care (ExCARE)

The JSA Travel Fund for Extra Child Care (ExCARE) provides fund to assist with expenses incurred from the extra childcare necessary for scientist-parents to present JLab-related research to conferences, workshops, and collaboration meetings.

• Eligibility:

- All JLab users, including graduate students, postdocs, research scientists, and faculty. Priority will be given to those in their early-career stage.

- JLab employees are NOT eligible (sorry).

- Families with children of all ages may apply. Priority is given to families with children under 5 years of age (under school-age) and those with special needs.

- Travel must be associated with the JLab research program.

- Both men and women (fathers and mothers) are eligible.

- Each family can apply multiple times, but please submit only one application per travel.

- No support available from another organization (APS, ...) for the requested travel.

- Application should be submitted prior to travel. Adjustment can be made if the actual childcare cost is different from the value requested on the application.

• Maximum amount allocated

- It is recommended to apply for a maximum of $400.00 per child per year. This means one may apply multiple times throughout the year provided the total amount requested does not exceed this maximum. (Exceptions to this maximum limit can be made for special cases).

• Examples of eligible cost

Child care costs that are incurred as a result of the parent(s) attending a conference/workshop/collaboration meeting. They will include but are not limited to the following:

- Babysitters: either a copy of a check or a Word document outlining the hours and wage suffice as receipts.

- Additional daycare costs: only expenses beyond those typically incurred, such as before- and after-school care.

- Travel expenses for a family member or caregiver to attend the meeting with the parent and child to take care of the child.

- Travel expenses to take the child to meetings or conferences, if there is no other childcare option available.

- Travel expenses for a family member (such as spouse or a grandparent) to travel to the child's hometown and care for the child while the main care-giver parent(s) is/are away. Typically, the duration of the family member's stay should not be longer than twice the time of the conference or meeting itself. If both grandparents travel to care for the child, only one travel cost may be covered.

• What is not eligible

Please exercise common sense and request for supports only for unavoidable expenses that are necessary for the well-being of the parents and the children. The following situations are typically not eligible for support:

- One parent travels to a conference/meeting, taking the spouse and school-age children along for sight-seeing.

- A family member comes to the child’s hometown for an extended time, and a small fraction of the stay overlaps with the duration of a parent’s travel to a conference/meeting.

• How to apply

Fill the application form and email it to (xiaochao@jlab.org). The ExCARE committee will review each application and provide recommendations to the JSA for reimbursement.

(It is usually helpful to include the number and age(s) of child(ren) in the application form).

• ExCARE Committee Members

Xiaochao Zheng (chair), University of Virginia (xiaochao@jlab.org)

John Arrington, Argonne National Laboratory (johna@anl.gov)

Rakitha Beminiwattha, Louisiana Tech University (rakitha@jlab.org)

• Prior ExCARE Committee Member(s)

Latifa Elouadrhiri, Jefferson Lab (latifa@jlab.org)

• Important

Any change in needs between the time of the application and the awarded travel should be notified to the committee in order to establish if the new needs are still eligible for funding. If actual use of funds differs from those on the application the committee reserves the right to deny the award.

Fund recipients are solely responsible for their choice of child care provider; JSA does not endorse any child care providers.

• Past Awards

Year	Applicant	Meeting/Conference
2014	Silvia Niccolai (IPN Orsay)	APS2014 (Savannah, GA, USA)
2014	Xiaochao Zheng (UVa)	HiX2014 (Italy)
2015	Angela Biselli (Fairfield U.)	UGM2015 (JLab)
2015	Silvia Niccolai (IPN Orsay)	EINN2015 (Paphos, Cyprus)
2015	Silvia Niccolai (IPN Orsay)	CLAS collab mtg (Fall 2015, JLab)
2016	Buddhini Waidyawansa	Seminar at ANL (Argonne, IL, USA)
2017	Karl Slifer (U New Hampshire)	ECT* Workshop on mass of proton (Trento Italy)
2017	Karl Slifer (U New Hampshire)	Hadron 2017 (Nanjing, China)
2017	Xiaochao Zheng (UVa)	Hadron 2017 (Nanjing, China)
2018	Karl Slifer (U New Hampshire)	Polarized Light Ion Physics With the EIC (Ghent, Belgium)
2018	Jixie Zhang (UVa)	EICC (Kunshan and Lanzhou, China)
2019	Ye Tian (Syracuse U.)	INT-19-73W workshop "Weak Elastic Scattering with Nuclei" (Seattle, WA, USA)