Difference between revisions of "User Space"

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Space at Jefferson Lab is at a high premium. Users find it harder and harder to "reserve" semi-permanent office space, and during "high-occupancy periods" (e.g., summer and around PAC and conference meetings), many may not find a suitable place to sit at all. Additional strain will come from new hires and the planned renovation of the Test Lab (which contains some office space). Right now, the EEL (and its mezzanine) are being reconfigured. '''Nota Bene''': People may have to move out of the 2nd and 3rd floor of the F-wing to make space for new Lab hires '''within the next few months''' - see "New Developments" below.
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Space at Jefferson Lab is at a high premium. Users find it harder and harder to reserve (semi-)permanent office space, and during high-occupancy periods (e.g., summer and around PAC and conference meetings), many may not find a suitable place to sit at all. Additional strain will come from new hires and the planned renovations, e.g. of the Test Lab (which contains some office space).  
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There is a plan to add a wing ("D-Wing") to CEBAF Center (probably 5 years in the future), and some space relief may eventually come from the new [http://www.jlab.org/news/articles/2009/TEDF.html TEDF] building.  Some equipment storage will occur off-site, at least temporarily; new trailers near endstation D are also a possibility. However, all of this is uncertain at this time.
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Facilities Management is working with the User Liaison office and UGBoD to come up with a more sustainable model for allocating space in the future - see the "Long Term Plan" item below. As always, please send your [http://www.jlab.org/user_resources/usergroup/board/feedback.html ideas, comments, and concerns] or visit [[Ongoing Polls]].
  
There is a plan to add a wing ("D-Wing") to CEBAF Center (probably 5 years in the future), and some space relief may eventually come from the new [http://www.jlab.org/news/articles/2009/TEDF.html TEDF] building. Some equipment storage will occur off-site, at least temporarily; new trailers near endstation D are also a possibility.
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In the medium term future the '''upstairs of the Counting House''' will be upgraded in time for the start of the 12 GeV program. Additional information about the planned layout can be found here: [[CountingHouse2ndFloor]]. Please send your comments about the space needs and desirable features of this upgrade (see above).
  
The '''upstairs of the Counting House''' will be upgraded in time for the start of 12 GeV- see [[Ongoing Polls]]! Here is a possible version for the layout: [[CountingHouse2ndFloor]]
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Short term, there are plans to use space in the ARC library to install about 36 "work stations" that can be reserved by users for limited amounts of time (e.g., for a stay of one or a few week(s) during the summer). Here is a possible layout: [[File:ARC Library Workstations.pdf]]. The reservations will likely use a new "hotelling" software. The same software might be used to assign space in the new 2nd floor of the counting house and perhaps additional work stations, as needed.
 
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We (UGBoD) are working with JLab management to find better solutions both to handling the immediate shortage and for the longer-term future (presently Kawtar and Sebastian are "in the loop", as well as Dan Carman as representative for "quality of life"). Options under discussion are larger open "pooled spaces" (desks that can be used on an "first come, first served" basis) as well as "hotelling" (making advance reservations for finite amounts of time). Your
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[http://www.jlab.org/user_resources/usergroup/board/feedback.html ideas, comments, and concerns] are very important to help us give optimal input from the users' perspective. '''Please see the [[Ongoing Polls]] for further information.'''
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== New Developments: ==
 
== New Developments: ==
  
Management is presently considering to move users out of the F-wing into a new dedicated area within the ARC building. The '''newest''' idea is to make available 36 work stations within the ARC library. Here is a possible layout: [[File:ARC Library Workstations.pdf]]
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* March 2011: JLab will likely have to convert a few more user cubicles on the 3rd floor of the F-Wing (CEBAF Center) to use as staff offices within the next few weeks. The affected users will hopefully be informed ahead of time. Please let your UGBoD directors know if you have any concerns or feedback about this.
An earlier idea (see Rusty Sprouse's email below) apparently didn't pan out. If you have any comments or suggestions, please send them to kuhn at jlab.org or fill out a [http://www.jlab.org/user_resources/usergroup/board/feedback.html feedback form].
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The Lab is working with the City to obtain some space recently vacated in the ARC, specifically rooms [[250, 250A, and 260]].
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* March 2011: Facilities management has requested that unused items such as old computing equipment, file cabinets, books and documents which are presently stored in user office space in the F-Wing be removed if they are no longer needed. An official announcement will be sent out shortly; users will have about 90 days to reclaim their possessions and ask that they remain in their present locations. All items to be removed will be tagged and if no response to the contrary is received, will be scheduled for disposal after this year's [[Annual User Group Meeting]]. Again, please contact us (see above) if you have any objections or suggestions.
  
We are working to resolve space issues in CEBAF Center Wing F.  With Hall D increasing in staff over the next few years and nearterm increases in other groups  I am soliciting groups interested in relocating from CEBAF F Wing 2 and 3rd floors.  The move could likely remain in-place until completion of 12 GeV.
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== Long Term Plan ==
  
The ARC space size is
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Facilities management and the User Liaison office (consulting with the UGBoD) is developing a plan how to handle space assignments for users in a more equitable and rational fashion in the future. Hopefully, we will continue to retain a large number of user "seats" in the F-wing (right now, there are 172 seats). We will set up a new poll once we get a clearer picture of what this plan is going to look like; some ideas that have been offered up to know are listed below. Of course, you are welcome to contact us anytime with your feedback.
Rm 250    630 SF
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250A        242 SF (Ideal for conference room)
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260        1,658 SF
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The ARC space could potentially fit:
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# Institutions with existing MOUs stipulating office space at JLab will continue to have "permanent" space allocated. Probably, the amount of space will be adjusted to the reflect the average "presence" (number of people coming for longer term stays) of each institution.
  
#Option 1 (JLab Staff): Group Manager (242SF private office) or conference room plus ~12 staff (with 80SF workstations)
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# Institutions with long-term commitments to specific experiments will get office space assigned for a fixed but finite time (sufficient to complete the experiment in question).
#Option 2 (Users):    27 Users (with 35-40SF workstations) or a few less with conference room
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Provide questions and comments to myself and David Fazenbaker.  We are looking to make a decision within a couple of weeks
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# Individual graduate students and postdocs that are not accounted for under the first 2 categories will be assigned individual seats within larger areas (like the existing large cubicles in the F-wing) for the duration of their theses or other projects IF they are predominantly stationed at JLab (more than half of a given year).
  
Current F Wing 2 & 3rd floor occupants are
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# All other, shorter-term visitors will probably be assigned space using the hotelling reservation mentioned above for the actual duration of each stay. There should be some way to store items that are needed during repeated visits and perhaps have computers owned by the users connected to the network in some safe location (but not necessarily near a "permanent" desk space). Depending on the needs of the individual users, phones and/or computers may also be available for time-limited rental.
  
*12GeV – 15
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# A few seats should be kept open on a "first come, first served" basis for people who come for short, unannounced visits.
*CFODIV – 1 (Nanette Phillips)
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*IT Division
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**CNI – 24
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**DOCSYS – 1 (Kim Kindrew)
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**ITO – 2
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**MIS – 9
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**SCI – 10
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*Physics Division
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**DATAAC – 7
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**PADMIN – 4
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**PELECT – 6
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**PHALLA – 46
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** PHALLB – 69
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**PHALLC – 43
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**PHALLD – 13
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*ENGMGT – 1 (Ettore Salpietro)
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Again: NONE of this is officially decided - your suggestions to improve on these ideas are very much welcome.
*FEL – 4
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*PMI – 9''
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Revision as of 22:52, 10 March 2011

Space at Jefferson Lab is at a high premium. Users find it harder and harder to reserve (semi-)permanent office space, and during high-occupancy periods (e.g., summer and around PAC and conference meetings), many may not find a suitable place to sit at all. Additional strain will come from new hires and the planned renovations, e.g. of the Test Lab (which contains some office space). There is a plan to add a wing ("D-Wing") to CEBAF Center (probably 5 years in the future), and some space relief may eventually come from the new TEDF building. Some equipment storage will occur off-site, at least temporarily; new trailers near endstation D are also a possibility. However, all of this is uncertain at this time. Facilities Management is working with the User Liaison office and UGBoD to come up with a more sustainable model for allocating space in the future - see the "Long Term Plan" item below. As always, please send your ideas, comments, and concerns or visit Ongoing Polls.

In the medium term future the upstairs of the Counting House will be upgraded in time for the start of the 12 GeV program. Additional information about the planned layout can be found here: CountingHouse2ndFloor. Please send your comments about the space needs and desirable features of this upgrade (see above).

Short term, there are plans to use space in the ARC library to install about 36 "work stations" that can be reserved by users for limited amounts of time (e.g., for a stay of one or a few week(s) during the summer). Here is a possible layout: File:ARC Library Workstations.pdf. The reservations will likely use a new "hotelling" software. The same software might be used to assign space in the new 2nd floor of the counting house and perhaps additional work stations, as needed.


New Developments:

  • March 2011: JLab will likely have to convert a few more user cubicles on the 3rd floor of the F-Wing (CEBAF Center) to use as staff offices within the next few weeks. The affected users will hopefully be informed ahead of time. Please let your UGBoD directors know if you have any concerns or feedback about this.
  • March 2011: Facilities management has requested that unused items such as old computing equipment, file cabinets, books and documents which are presently stored in user office space in the F-Wing be removed if they are no longer needed. An official announcement will be sent out shortly; users will have about 90 days to reclaim their possessions and ask that they remain in their present locations. All items to be removed will be tagged and if no response to the contrary is received, will be scheduled for disposal after this year's Annual User Group Meeting. Again, please contact us (see above) if you have any objections or suggestions.

Long Term Plan

Facilities management and the User Liaison office (consulting with the UGBoD) is developing a plan how to handle space assignments for users in a more equitable and rational fashion in the future. Hopefully, we will continue to retain a large number of user "seats" in the F-wing (right now, there are 172 seats). We will set up a new poll once we get a clearer picture of what this plan is going to look like; some ideas that have been offered up to know are listed below. Of course, you are welcome to contact us anytime with your feedback.

  1. Institutions with existing MOUs stipulating office space at JLab will continue to have "permanent" space allocated. Probably, the amount of space will be adjusted to the reflect the average "presence" (number of people coming for longer term stays) of each institution.
  1. Institutions with long-term commitments to specific experiments will get office space assigned for a fixed but finite time (sufficient to complete the experiment in question).
  1. Individual graduate students and postdocs that are not accounted for under the first 2 categories will be assigned individual seats within larger areas (like the existing large cubicles in the F-wing) for the duration of their theses or other projects IF they are predominantly stationed at JLab (more than half of a given year).
  1. All other, shorter-term visitors will probably be assigned space using the hotelling reservation mentioned above for the actual duration of each stay. There should be some way to store items that are needed during repeated visits and perhaps have computers owned by the users connected to the network in some safe location (but not necessarily near a "permanent" desk space). Depending on the needs of the individual users, phones and/or computers may also be available for time-limited rental.
  1. A few seats should be kept open on a "first come, first served" basis for people who come for short, unannounced visits.

Again: NONE of this is officially decided - your suggestions to improve on these ideas are very much welcome.