View source for US-Japan planning meeting KEK/SLAC/JLAB (1 December 2022)

US-Japan planning meeting KEK/SLAC/JLAB (1 December 2022)

=1000-1200 - Test Lab Rm. 1227 (short presentations and discussions)=
 Join ZoomGov Meeting :https://jlab-org.zoomgov.com/j/1602793058?pwd=VDVTSzNkYytwdGtJanVTdEw4dW1CUT09
 Meeting ID: 160 279 3058
 Passcode: 173122

* Joe : Plan for the day
** e- source : Recommendations to PrePreLab (Feb 2022) [[media:220216_Grames_FINAL.pptx]]
** e+ source : CEBAF 12 GeV with positrons (concept) [[media:221201_LERF.pptx]] 
* Yoshinori Enomoto (KEK) - [[media:US-Japan collaboration on particle source.pdf]]
* Carlos : 400 kV polarized gun [[Media:Revised 500 kV Insulator for discussion with KEK JLab visit December 2022.pptx]]
* Gabriel : >200 keV Wien filter [[media: KEK_SLAC_JLAB_meeting_200keVplus_Wien_Gabriel_Palacios.pptx]]
* Sami : polarized positron design status [[media:US_Japan_meeting_Positron_injector_Concept_Dec_2022_U.pdf]]
* Andriy : target thermal fatigue and irradiation studies [[media:221201-Target-Tests-at-MAMI-Ushakov.pptx]]
* Silviu : target R&D development plan [[media:PeppoTargetRD_1dec2022.pdf]]
* All : open mic

=1200-1300 - Lunch break at cafeteria=

=1300-1430 - Tours=
* Joe will escort Yoshinori, arrange for dosimetry
* LERF (GTS, Vault, Lab6)
* ARC (Mamun)

= 1500-1700 - CC F226 =
* Zoom call between JLAB/SLAC/KEK - https://jlab-org.zoomgov.com/j/1600414859?pwd=L1Yvbk8zdkpYMm8vNnpDNEdkbkJsUT09
* Recap topics with SLAC

===Proposal writing===
* Finalize topics, writing assignments, budget assignments, paper coordination
* SLAC [https://urldefense.proofpoint.com/v2/url?u=https-3A__www.overleaf.com_6339222361rzjqfzdjwrzp&d=DwIFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=0OMOtlswNxL2CZUVOc0o6g&m=Dd_dCnvVMBYNe0GYpCC2nkIZKn84KHus0L5ge4Bg6asfya03mKTmbfCviEzDDk4g&s=BmEDN2IwMAc_NxeXthUpIYS4liuUXQcbHSAukoA0UyI&e=  overleaf link]
* FOA [[media:LAB-23-2858.pdf]]

===Possible 15 page Layout for Proposal (based on recent successful submissions)===
:* Page 1 - DOE Cover page
:* Page 2 - Cover page supplement listing in table form the name/affiliation/position for each US and Japan person
:* Page 3 - Cover page supplement listing in table form listing the budget request to DOE and KEK for 3 years
:* Page 4 - ½ page Introduction, Objectives, Proposed Research Methods
:* Page 4-10 - propose N topics, each topic enumerated and underlined, with ¼ to ½ page of 4-8 sentences of very succinct statements of what is important, and listing what each lab would be doing under that topic
:* Page 11 - One page table of activities, all N topics w/ sub-tasks, showing which FY quarter each happens within
:* Page 12-14 - Separate institutional responsibilities, each topic enumerated and underlined, then each institution listed and underlined with text 1-4 sentences describing exactly what will be delivered
:* Page 15 - DOE Appendix 3 : Bibliography and References cited
* Example of text, scope was travel support, grow collaboration, light M&S [[media:US-Japan-CIS-Example.pdf]]

===Required from Collaborators ===
* R&R Budget File (attached). I highly suggest printing to PDF once done filling it out. After saving, there can be issues with reopening depending on the PDF editor version.
* Budget Justification 
* Identification of Merit Reviewer Conflicts (attached)
* Appendix 1: Biographical Sketch(es) // required for all key and senior personnel, please use fillable link https://nsf.gov/bfa/dias/policy/nsfapprovedformats/biosketch.pdf
* Appendix 2: Current and Pending Support // required for all key and senior personnel, please use fillable link https://www.nsf.gov/bfa/dias/policy/nsfapprovedformats/cps.pdf
 
===Given the timeline, I’ve put together the below dates===
* 11/30 Wednesday : Budget finalized and approved by PAO
* 12/02 Friday : Appendix 1 and 2 complete at the minimum
* 12/05 Monday : All Appendix complete
* 12/07 Wednesday : Narrative 75% complete
* 12/08 Thursday : Proposal package 95% complete submitted for internal review
* 12/08 – 12-14 : Finalizing of proposal, work on feedbacks from PAO, enter into PAMS
* 12/15 : DOE deadline

= 1800 ... =
* Dinner TBD