General EEEMCal Meeting Summary 10/18/24

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PARTICIPANTS: Renee, Richard, Carlos, Julien, Tanja, Douglas, Casey, Josh, Ioana, Gerard, Justin, Julie, Holly, Joerg, Hamlet, Vardan, Hrachya, Ethan, Irina, Sasha, Dmitry,

NSF PROPOSAL

• UKY, JMU, W&M, MIT have submitted or are close to submitting their final budgets and other required documents to their SPO

• budgets have changed but overall we are within the required max limit
• spectrophotometer now comes with a dedicated computer and software - should argue that this is part of the equipment since it does not work without it

• OU, Lehigh, ACU, FIU have started preparing the documents and finalizing the budgets

• some discussions between all institutions on the budgets on going
• FIU encountered an issue with accessing the pre-proposal in Research.gov. Working on resolving it

• All required documents should be submitted to the CUA SPO by 4 November

• For narrative overleaf links and review/writing assignments see email

DESY BEAM TEST PREPARATIONS

• MIT equipment has arrived at DESY - everything is set to go for the 5x5 prototype

• The two SiPM channels for the MIT prototype are ready

• Josh/Larry have been testing the modules - two are ready, one is still being checked
• Action: send waveforms to the group when ready

• Status of the online diagnostics for the MIT prototype and also Crytur: see email by Casey Morean

• IJCLab-Orsay prototype has been experiencing delays but still expect to be ready for the beam test

• boards are scheduled to arrive early next week, which should leave time for testing and shipping to DESY

• The IJCLab-Orsay prototype will not have the fADC/discrete readout option for the beam test, but Gerard will try to evaluate some of the modules on the test bench

• working with Justin/Larry to get these boards manufactured

• Crytur prototype is ready

• Action: circulate the readout electronics scheme to the group

• The next call for proposals for the 2025 Spring test beam is out

• will discuss during/after test beam if we submit an application

EPIC PRE-TDR DISCUSSION

• Expect comments in the next few weeks

• Next deadline is 1 December

• need to fill in some project management related sections for that draft

EIC PROJECT

• Review for CD3B is ongoing next week - for crystals this is relevant for some of the long lead procurements

• Crytur has received the communication for submitting quotes etc. for the FY25 crystal orders - in discussion with BNL about the details

DOE FOA ON EIC GENERIC R&D

• Seems to be a more formal continuation of the EIC R&D program. Deadline is on 14 November

NEXT MEETING: TENTATIVELY IN THE WEEK OF 28 OCTOBER - PLEASE CHECK EMAIL