General EEEMCal Meeting Summary 9/20/24

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PARTICIPANTS: Carlos, Richard, Philip, Rosi, Douglas, Irina, Hamlet, Tanja, Patrick Moran, Ioana, Vardan, Ethan Cline, Renee, Sasha, Gerard, Holly, Josh, Julie, Julien Bettane, Justin,

PROTOTYPE PREPARATIONS

• IJCLab-Orsay prototype

• received first board from vendor (SiPMs positioning in array look good) and testing - will send out order for all 25 board soon
• working on procedure for reading out the ASIC boards
• have capability for the daughter boards for the fADC discrete readout
• overall on track for the beam test

• Work at OU towards fADC discrete readout with IJCLab-Orsay prototype

• Larry is working on the preamp/daughter boards
• Borrowed CAEN V1725 and CAEN VME interface/controller for development to explore the "discrete" readout locally at OU. Note: for the DESY beam test will use the MIT CAEN V1725 modules
• timeline right but expect to be ready

• Work at ACU/CUA/JLab towards the SiPM module assembly for the 2-channel MIT prototype direct PMT/SiPM comparison

• Larry completed and sent the SiPM assemblies to JLab
• Josh has been working on assembling them with crystals and plans to test the full module in the dark box soon

• Detailed run plan draft is being prepared

• currently Carlos is editing
• expect to circulate the next version sometime next week

• Meeting on online data analysis on Friday (9/20)

• Ethan shared GitHub repo for v1725 digitizer readout and analysis code with some of us. More contributors welcome!

• MIT shipment is being packed up and Carnet has been completed for one year - components will stay at DESY for one year

• will also include QCD
• will also include 100ft cables that could be used for, e.g., attenuation tests

• Personnel logistics - there are a few people that need to complete the registration

• two from Orsay
• two from OU
• one from AANL

NSF MSRI PROPOSAL

• Due date to CUA SPO: 4 November 2024

• Pre-proposal has been created in Research.gov

• many people have been added, but need to add a few more

• Documentation needed:

• Narrative
• Project
• Budget
• Supplementary

• Narrative does not need a complete re-write, but requires alignment with any changes in the 2024 solicitation and may also benefit from some wording optimizations

• Action: need to check alignment of Broader Impacts section with the 2024 soliciation
• Examples of wording optimizations:

• timeline of the consortium that underlines a well organized group, active group, and ready to start the construction
• additional clarifications of signal/DAQ, e.g., where scope of EEEMCAL project ends

• Budget is a key piece of the submission - needs checking over by all subsystems for accuracy

• Action: all subsystems need to check and update the numbers as needed following the procedure below

• Procedure for updating the budget

• budget subsystem coordinator collects the information and modifies the spreadsheet
• budget subsystem coordinator sends the modified spreadsheet to Ioana and Tanja

• Budget and subsystem coordinators

• Radiator: Ioana
• Photosensor: Justin
• Mechanical: Richard/Jim
• Signal/DAQ: Holly
• Software/Simulations: Cristiano
• Project (PEP): Julie

• While quotes are not allowed in the preproposal submission, it is a good idea to check on the large ticket items

ADDITIONAL LOGISTICS DISCUSSIONS WITH NSF

• The contacts for MPS/PHY are: Camillo Mariani and Slava Lukin. If there are any specific logistics questions of the competition we should contact them and copy Allena/Vicki

NEXT GENERAL MEETING: FRIDAY 4 OCTOBER AT 8:00AM ET