Difference between revisions of "User Space"

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Space at Jefferson Lab is at a high premium. Users find it harder and harder to "reserve" semi-permanent office space, and during "high-occupancy periods" (e.g., summer and around PAC and conference meetings), many may not find a suitable place to sit at all. Additional strain will come from the planned renovation of the Test Lab (which contains some office space). Right now, the EEL (and its mezzanine) are being reconfigured. '''Nota Bene''': There is a plan to move people out of 2nd and 3rd floor of the F-wing to make space for new Lab hires '''within the next few months''' - see "New Developments" below.
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== News ==
  
There is a plan to add a wing ("D-Wing") to CEBAF Center (probably 5 years in the future), and some space relief may eventually come from the new [http://www.jlab.org/news/articles/2009/TEDF.html TEDF] building. The '''upstairs of the Counting House''' will be upgraded in time for the start of 12 GeV- see [[Ongoing Polls]]! Some equipment storage will occur off-site, at least temporarily; new trailers near endstation D are also a possibility.
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New user space has been made available in the ARC library with 36 "work stations" that can be [https://misportal.jlab.org/mis/apps/reservations/index.cfm '''reserved'''] by users. Here is the layout: [[media:ARC_Cubicles.pdf]], and [https://physdiv.jlab.org/VirtualTours/ARC/ARC.html  here is a virtual 3D view of this new space] - it's quite nifty and has linux computers with access to the Lab intranet  and other amenities! Even [http://www.jlab.org/news/briefs/trackingthomas2013-1-23B2.jpg Thomas Jefferson likes it]. Users can reserve space in this facility on their own via the brand-new
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at [https://misportal.jlab.org/mis/apps/reservations/index.cfm Hoteling Software], contact Lorelei Chopard via lorelei@jlab.org, or go to [http://wwwold.jlab.org/user_resources/spaceform.html].
  
We (UGBoD) are working with JLab management to find better solutions both to handling the immediate shortage and for the longer-term future (presently Kawtar and Sebastian are "in the loop", as well as Dan Carman as representative for "quality of life"). Options under discussion are larger open "pooled spaces" (desks that can be used on an "first come, first served" basis) as well as "hotelling" (making advance reservations for finite amounts of time). Your
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== General Information ==
[http://www.jlab.org/user_resources/usergroup/board/feedback.html ideas, comments, and concerns] are very important to help us give optimal input from the users' perspective. '''Please see the [[Ongoing Polls]] for further information.'''
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Space at Jefferson Lab is at a high premium. In the future, it will be harder and harder to reserve (semi-)permanent office space, and during high-occupancy periods (e.g., summer and around PAC and conference meetings), some users may have trouble to find a suitable place to sit at all. Additional strain will come from new JLab hires (who need a place to sit) and from planned renovations, e.g. of the Test Lab (which contains some office space).
 +
There is a plan to add a wing ("D-Wing") to CEBAF Center (probably 5 years in the future), and some space relief may eventually come from the new [http://www.jlab.org/news/articles/2009/TEDF.html TEDF] building.  Some equipment storage will occur off-site, at least temporarily; new trailers near endstation D are also a possibility. However, all of this is uncertain at this time.
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Facilities Management is working with the User Liaison office and UGBoD to come up with a more sustainable model for allocating space in the future - see the "Long Term Plan" item below. As always, please send your ideas, comments, and concerns to any member of UGBoD or visit [[Ongoing Polls]].
  
'''''New Developments:'''''
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In the near term future, the Counting House will be upgraded in time for the start of the 12 GeV program. Originally, this was to include the 2nd floor - here is a conceptual plan : [[CountingHouse2ndFloor]]. Alas, this part of the project was de-scoped - at best, we MIGHT get a more usable conference room up there. Please send us your comments about this upgrade.
  
Management is presently considering to move users out of the F-wing into a new dedicated area within the ARC building. See Rusty Sprouse's email below. If you have any comments or suggestions, please send them to kuhn at jlab.org or fill out a [http://www.jlab.org/user_resources/usergroup/board/feedback.html feedback form].
 
  
 
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The Lab is working with the City to obtain some space recently vacated in the ARC, specifically rooms [[250, 250A, and 260]].
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== New Developments: ==
 
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We are working to resolve space issues in CEBAF Center Wing F.  With WIng D increasing in staff over the next few years and nearterm increases in other groups  I am soliciting roups interested in relocating from CEBAF F Wing 2 and 3rd floors.  The move could likely remain in-place until completion of 12 GeV.
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The ARC space size is
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* June 2012: The renovation of the counting house will (most likely) finally begin this summer. Unfortunately, the scope had to be reduced as opposed to the plans announced earlier (see [[CountingHouse2ndFloor]]). '''Make sure you remove any personal items or equipment owned by your institution before access will be restricted''' (probably sometime after August 1, 2012). Details are still being worked out, but the likely scenario has the ground floor blocked off for about 1/2 year, while there may be some (intermittent) access to the 2nd floor even during construction.
Rm 250    630 SF
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250A        242 SF (Ideal for conference room)
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260        1,658 SF
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The ARC space could potentially fit:
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* March 2011: JLab will likely have to convert a few more user cubicles on the 3rd floor of the F-Wing (CEBAF Center) to use as staff offices within the next few weeks. The affected users will hopefully be informed ahead of time. Please let your UGBoD directors know if you have any concerns or feedback about this.
  
#Option 1 (JLab Staff): Group Manager (242SF private office) or conference room plus ~12 staff (with 80SF workstations)
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* August 2011: The new "work stations" in the ARC library are now set up. If you are coming to Jefferson Lab for a short-term visit, please contact Lorelei Carlson (see [[UGBoD Contact Information]]) to reserve a seat.
#Option 2 (Users):    27 Users (with 35-40SF workstations) or a few less with conference room
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Provide questions and comments to myself and David Fazenbaker.  We are looking to make a decision within a couple of weeks
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== Long Term Plan ==
  
Current F Wing 2 & 3rd floor occupants are
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Facilities management and the User Liaison office (in consultation with the UGBoD) is developing a plan how to handle space assignments for users in a more equitable and rational fashion '''in the future'''. Hopefully, we will continue to retain a large number of user "seats" in the F-wing (right now, there are 172 seats). We will set up a new poll once we get a clearer picture of what this plan is going to look like; some ideas that have been discussed are listed below. Of course, you are welcome to contact us anytime with your feedback.
  
*12GeV – 15
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# Institutions with existing MOUs stipulating office space at JLab will continue to have "permanent" space allocated. Probably, the amount of space will be adjusted to reflect the average "presence" (number of people likely to be present over longer time periods) of each institution.
*CFODIV – 1 (Nanette Phillips)
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# Institutions with long-term commitments to specific experiments should get office space assigned for a fixed but finite time (sufficient to complete the experiment in question).
*IT Division
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# Individual graduate students and postdocs that are not accounted for under the first 2 categories would be assigned individual seats within larger areas (like the existing large cubicles in the F-wing) for the duration of their theses or other projects IF they are predominantly stationed at JLab (more than half of a given year).
**CNI – 24
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# All other, shorter-term visitors will probably be assigned space using the hotelling reservation mentioned above for the actual duration of each stay. There should be some way to store items that are needed during repeated visits and perhaps have computers owned by the users connected to the network in some safe location (but not necessarily near a "permanent" desk space). Depending on the needs of the individual users, phones and/or computers may also be available for time-limited rental.
**DOCSYS – 1 (Kim Kindrew)
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# A few seats should be kept open without reservation on a "first come, first served" basis for people who come for short, unannounced visits.
**ITO – 2
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**MIS – 9
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**SCI – 10
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*Physics Division
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**DATAAC – 7
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**PADMIN – 4
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**PELECT – 6
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**PHALLA – 46
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** PHALLB – 69
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**PHALLC – 43
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**PHALLD – 13
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*ENGMGT – 1 (Ettore Salpietro)
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Again: NONE of this is officially decided - your suggestions to improve on these ideas are very much welcome.
*FEL – 4
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*PMI – 9''
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Latest revision as of 00:53, 14 February 2013

News

New user space has been made available in the ARC library with 36 "work stations" that can be reserved by users. Here is the layout: media:ARC_Cubicles.pdf, and here is a virtual 3D view of this new space - it's quite nifty and has linux computers with access to the Lab intranet and other amenities! Even Thomas Jefferson likes it. Users can reserve space in this facility on their own via the brand-new at Hoteling Software, contact Lorelei Chopard via lorelei@jlab.org, or go to [1].

General Information

Space at Jefferson Lab is at a high premium. In the future, it will be harder and harder to reserve (semi-)permanent office space, and during high-occupancy periods (e.g., summer and around PAC and conference meetings), some users may have trouble to find a suitable place to sit at all. Additional strain will come from new JLab hires (who need a place to sit) and from planned renovations, e.g. of the Test Lab (which contains some office space). There is a plan to add a wing ("D-Wing") to CEBAF Center (probably 5 years in the future), and some space relief may eventually come from the new TEDF building. Some equipment storage will occur off-site, at least temporarily; new trailers near endstation D are also a possibility. However, all of this is uncertain at this time. Facilities Management is working with the User Liaison office and UGBoD to come up with a more sustainable model for allocating space in the future - see the "Long Term Plan" item below. As always, please send your ideas, comments, and concerns to any member of UGBoD or visit Ongoing Polls.

In the near term future, the Counting House will be upgraded in time for the start of the 12 GeV program. Originally, this was to include the 2nd floor - here is a conceptual plan : CountingHouse2ndFloor. Alas, this part of the project was de-scoped - at best, we MIGHT get a more usable conference room up there. Please send us your comments about this upgrade.



New Developments:

  • June 2012: The renovation of the counting house will (most likely) finally begin this summer. Unfortunately, the scope had to be reduced as opposed to the plans announced earlier (see CountingHouse2ndFloor). Make sure you remove any personal items or equipment owned by your institution before access will be restricted (probably sometime after August 1, 2012). Details are still being worked out, but the likely scenario has the ground floor blocked off for about 1/2 year, while there may be some (intermittent) access to the 2nd floor even during construction.
  • March 2011: JLab will likely have to convert a few more user cubicles on the 3rd floor of the F-Wing (CEBAF Center) to use as staff offices within the next few weeks. The affected users will hopefully be informed ahead of time. Please let your UGBoD directors know if you have any concerns or feedback about this.
  • August 2011: The new "work stations" in the ARC library are now set up. If you are coming to Jefferson Lab for a short-term visit, please contact Lorelei Carlson (see UGBoD Contact Information) to reserve a seat.

Long Term Plan

Facilities management and the User Liaison office (in consultation with the UGBoD) is developing a plan how to handle space assignments for users in a more equitable and rational fashion in the future. Hopefully, we will continue to retain a large number of user "seats" in the F-wing (right now, there are 172 seats). We will set up a new poll once we get a clearer picture of what this plan is going to look like; some ideas that have been discussed are listed below. Of course, you are welcome to contact us anytime with your feedback.

  1. Institutions with existing MOUs stipulating office space at JLab will continue to have "permanent" space allocated. Probably, the amount of space will be adjusted to reflect the average "presence" (number of people likely to be present over longer time periods) of each institution.
  2. Institutions with long-term commitments to specific experiments should get office space assigned for a fixed but finite time (sufficient to complete the experiment in question).
  3. Individual graduate students and postdocs that are not accounted for under the first 2 categories would be assigned individual seats within larger areas (like the existing large cubicles in the F-wing) for the duration of their theses or other projects IF they are predominantly stationed at JLab (more than half of a given year).
  4. All other, shorter-term visitors will probably be assigned space using the hotelling reservation mentioned above for the actual duration of each stay. There should be some way to store items that are needed during repeated visits and perhaps have computers owned by the users connected to the network in some safe location (but not necessarily near a "permanent" desk space). Depending on the needs of the individual users, phones and/or computers may also be available for time-limited rental.
  5. A few seats should be kept open without reservation on a "first come, first served" basis for people who come for short, unannounced visits.

Again: NONE of this is officially decided - your suggestions to improve on these ideas are very much welcome.