Difference between revisions of "EPSCI Group Meeting Aug. 23, 2021"

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(Created page with " The meeting time is 10:00am. === Connection Info: === <div class="toccolours mw-collapsible mw-collapsed"> You can connect using [https://bluejeans.com/253300597 BlueJeans V...")
 
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JLab internal memo from 7/28/2021 <font size="-3">(Click "Expand" to the right for details -->):</font>
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Juneteenth Float Holiday 2021 <font size="-3">(Click "Expand" to the right for details -->):</font>
  
 
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INTERNAL MEMO
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Dear colleagues,
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July 28, 2021
 
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Sent on behalf of the ES&H Division
 
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SUBJECT: Mask Mandate Policy
 
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CONTACT: Steven Hoey, 361-500-7427, hoey@jlab.org
 
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Dear colleagues,
 
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The Department of Energy has reinstituted a mask mandate if the community transmission rates are identified as substantial or high. The lab closely monitors community transmission rates for the five surrounding communities where the majority of the lab’s population resides. As of today, July 28, three of five communities have been listed in the substantial category.
 
  
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Newport News – Moderate
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President Biden signed into law on June 17, 2021, a bill recognizing Juneteenth National Independence Day as a federal holiday. Juneteenth recognizes the end of slavery as well as celebrates the culture and achievements of African Americans. This day serves as a reminder of the importance in upholding our values of diversity, inclusion and equality in everything we do.
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York County – Moderate
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Hampton – Substantial
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With the designation of Juneteenth as a federal holiday, JSA is announcing the establishment of the Juneteenth 2021 Floating Holiday. Due to the very short timeframe between the Proclamation of Juneteenth Day and observance on June 18, 2021, Jefferson Lab elected to establish Juneteenth Day 2021 as a Floating Holiday for ALL eligible employees who were employed as of June 18, 2021.
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James City County – Substantial
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Gloucester – Substantial
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Effective immediately, all eligible employees will have 8 holiday hours (or part time proration) added to their Holiday Leave pool balance. This Floating Holiday follows existing Floating Holiday usage rules, but there are other eligibility and usage conditions that will apply.
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Based on this increasing trend, we expect Newport News and York County to reach the substantial category shortly. These rates are based on the total new cases per 100,000 persons in the past seven days. This data can be monitored via the CDC website.
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The Juneteenth 2021 Floating Holiday follows all of the Floating Holiday rules, except as outlined below:
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Effective Thursday, July 29, at the beginning of day shift, masks are required for all employees, subcontractors, Users and visitors, regardless of vaccination status at all times except:
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1.) Only current, active, benefits eligible employees who would have been eligible for the Juneteenth Day Holiday observed on June 18, 2021 will receive the Floating Holiday.
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When chewing or drinking.
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When inside a personal single occupancy office '''that has floor to ceiling walls and a closed door'''.
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2.) Juneteenth 2021 Floating Holiday is a “Use or Lose” benefit, it shall NOT be paid out if unused.
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When outdoors and away from others.
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Face coverings are also required in all government-owned vehicles, including carts.
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3.) The Juneteenth 2021 Floating Holiday must be used by December 31, 2021, or it will be forfeited.  
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As a reminder, non-respirator coverings reduce, but don’t completely eliminate, the spread of COVID-19. They are a major component of our comprehensive array of redundant COVID-related safety controls. Gaiters and bandanas are not allowed because they aren’t considered to be adequately protective. This is particularly important as the Delta variant causes an increased viral load that is 1,000 times higher than the wild-type virus upon which our original controls were based.
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4.) Employees who terminate before December 31, 2021, without using the holiday shall forfeit the holiday.
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We continue to expect employees to provide their own face coverings, because they are widely available commercially. As with any article of workplace attire, face coverings should be appropriate for a professional environment.
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5.) Any employee who uses a Floating Holiday who has another Floating Holiday on the books (e.g. Labor Day, Independence Day, MLK Day, etc.), shall be considered as using the other Floating Holiday first and Juneteenth Day Floating Holiday secondarily.
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Sincerely,
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Employees shall coordinate with their supervisor to determine a day that works with their schedule and workload to take the Juneteenth Day Holiday. '''Unlike normally scheduled holidays, the day an employee elects to use the Floating Holiday will NOT have the yellow shaded highlights in the timesheet system to identify the day as a Holiday. To use your new floating holiday hours, record the standard holiday leave code on the day you elect to celebrate Juneteenth in 2021.'''
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Steven Hoey
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Please contact anyone in the payroll department at timesheet@jlab.org if you have any questions about the Juneteenth Day 2021 Floating Holiday.
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In 2022 and thereafter, Juneteenth will be observed on the federally designated holiday.  
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Happy Juneteenth Day 2021!!!
  
 
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Revision as of 13:44, 20 August 2021

The meeting time is 10:00am.

Connection Info:

You can connect using BlueJeans Video conferencing (ID: 253 300 597). (Click "Expand" to the right for details -->): 

Meeting URL
 https://bluejeans.com/253300597?src=join_info

Meeting ID
253 300 597

Want to dial in from a phone?

Dial one of the following numbers:
+1.888.240.2560 (US Toll Free)
(see all numbers - https://www.bluejeans.com/premium-numbers)

Enter the meeting ID and passcode followed by #

Connecting from a room system?
Dial: bjn.vc or 199.48.152.152 and enter your meeting ID & passcode

Agenda:

  1. Previous meeting
  2. Announcements
  3. Conferences and Workshops
  4. Mentoring
    • 5 Gov. School (HS) students looking for mentors Sept-May (prefer groups)
  5. Ongoing Activities
    • Students
    • DAQ systems
      • SRO
        • SAMPA + ERSAP + JANA2 + INDRA-ASTRA
      • CODA (CODA3 support, EVIO-6)
    • EJFAT (ESnet/JLab + FPGA +Accelerated Transport)
    • Offsite Computing
      • OSG
      • NERSC, PSC, IU
  6. AOT


Juneteenth Float Holiday 2021 (Click "Expand" to the right for details -->):

Dear colleagues,

President Biden signed into law on June 17, 2021, a bill recognizing Juneteenth National Independence Day as a federal holiday. Juneteenth recognizes the end of slavery as well as celebrates the culture and achievements of African Americans. This day serves as a reminder of the importance in upholding our values of diversity, inclusion and equality in everything we do.

With the designation of Juneteenth as a federal holiday, JSA is announcing the establishment of the Juneteenth 2021 Floating Holiday. Due to the very short timeframe between the Proclamation of Juneteenth Day and observance on June 18, 2021, Jefferson Lab elected to establish Juneteenth Day 2021 as a Floating Holiday for ALL eligible employees who were employed as of June 18, 2021.

Effective immediately, all eligible employees will have 8 holiday hours (or part time proration) added to their Holiday Leave pool balance. This Floating Holiday follows existing Floating Holiday usage rules, but there are other eligibility and usage conditions that will apply.

The Juneteenth 2021 Floating Holiday follows all of the Floating Holiday rules, except as outlined below:

1.) Only current, active, benefits eligible employees who would have been eligible for the Juneteenth Day Holiday observed on June 18, 2021 will receive the Floating Holiday.

2.) Juneteenth 2021 Floating Holiday is a “Use or Lose” benefit, it shall NOT be paid out if unused.

3.) The Juneteenth 2021 Floating Holiday must be used by December 31, 2021, or it will be forfeited.

4.) Employees who terminate before December 31, 2021, without using the holiday shall forfeit the holiday.

5.) Any employee who uses a Floating Holiday who has another Floating Holiday on the books (e.g. Labor Day, Independence Day, MLK Day, etc.), shall be considered as using the other Floating Holiday first and Juneteenth Day Floating Holiday secondarily.

Employees shall coordinate with their supervisor to determine a day that works with their schedule and workload to take the Juneteenth Day Holiday. Unlike normally scheduled holidays, the day an employee elects to use the Floating Holiday will NOT have the yellow shaded highlights in the timesheet system to identify the day as a Holiday. To use your new floating holiday hours, record the standard holiday leave code on the day you elect to celebrate Juneteenth in 2021.

Please contact anyone in the payroll department at timesheet@jlab.org if you have any questions about the Juneteenth Day 2021 Floating Holiday.

In 2022 and thereafter, Juneteenth will be observed on the federally designated holiday.

Happy Juneteenth Day 2021!!!

Minutes:

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