US-Japan planning meeting KEK/SLAC/JLAB (1 December 2022)
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US-Japan planning meeting KEK/SLAC/JLAB (1 December 2022)
1000-1200 - Test Lab Rm. 1227 (short presentations and discussions)
Join ZoomGov Meeting :https://jlab-org.zoomgov.com/j/1602793058?pwd=VDVTSzNkYytwdGtJanVTdEw4dW1CUT09 Meeting ID: 160 279 3058 Passcode: 173122
- Joe : Plan for the day
- Carlos : 400 kV polarized gun
- Gabriel : >200 kW Wien filter
- Sami : polarized positron design status
- Andriy : target thermal fatigue and irradiation studies media:221201-Target-Tests-at-MAMI.pptx
- Silviu : target R&D development plan media:PeppoTargetRD_1dec2022.pdf
- All : open mic
1200-1300 - Lunch break at cafeteria
1300-1430 - Tours
- Joe will escort Yoshinori, arrange for dosimetry
- LERF (GTS, Vault, Lab6)
- ARC (Mamun)
1500-1700 - CC F226
- Zoom call between JLAB/SLAC/KEK - https://jlab-org.zoomgov.com/j/1600414859?pwd=L1Yvbk8zdkpYMm8vNnpDNEdkbkJsUT09
- Recap topics with SLAC
Proposal writing
- Finalize topics, writing assignments, budget assignments, paper coordination
- SLAC overleaf link
- FOA media:LAB-23-2858.pdf
Possible 15 page Layout for Proposal (based on recent successful submissions)
- Page 1 - DOE Cover page
- Page 2 - Cover page supplement listing in table form the name/affiliation/position for each US and Japan person
- Page 3 - Cover page supplement listing in table form listing the budget request to DOE and KEK for 3 years
- Page 4 - ½ page Introduction, Objectives, Proposed Research Methods
- Page 4-10 - propose N topics, each topic enumerated and underlined, with ¼ to ½ page of 4-8 sentences of very succinct statements of what is important, and listing what each lab would be doing under that topic
- Page 11 - One page table of activities, all N topics w/ sub-tasks, showing which FY quarter each happens within
- Page 12-14 - Separate institutional responsibilities, each topic enumerated and underlined, then each institution listed and underlined with text 1-4 sentences describing exactly what will be delivered
- Page 15 - DOE Appendix 3 : Bibliography and References cited
- Example of text, scope was travel support, grow collaboration, light M&S media:US-Japan-CIS-Example.pdf
Required from Collaborators
- R&R Budget File (attached). I highly suggest printing to PDF once done filling it out. After saving, there can be issues with reopening depending on the PDF editor version.
- Budget Justification
- Identification of Merit Reviewer Conflicts (attached)
- Appendix 1: Biographical Sketch(es) // required for all key and senior personnel, please use fillable link https://nsf.gov/bfa/dias/policy/nsfapprovedformats/biosketch.pdf
- Appendix 2: Current and Pending Support // required for all key and senior personnel, please use fillable link https://www.nsf.gov/bfa/dias/policy/nsfapprovedformats/cps.pdf
Given the timeline, I’ve put together the below dates
- 11/30 Wednesday : Budget finalized and approved by PAO
- 12/02 Friday : Appendix 1 and 2 complete at the minimum
- 12/05 Monday : All Appendix complete
- 12/07 Wednesday : Narrative 75% complete
- 12/08 Thursday : Proposal package 95% complete submitted for internal review
- 12/08 – 12-14 : Finalizing of proposal, work on feedbacks from PAO, enter into PAMS
- 12/15 : DOE deadline
1800 ...
- Dinner TBD