Difference between revisions of "FOA-0002875 Proposal Development Meeting"

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Meeting Location: Teams ([https://teams.microsoft.com/l/meetup-join/19%3ameeting_MWZmNmJjNDktNWE1OS00MWU5LWI4NGMtNzE0NGMzMTQxYWJl%40thread.v2/0?context=%7b%22Tid%22%3a%22b4d7ee1f-4fb3-4f06-9037-2b5b522042ab%22%2c%22Oid%22%3a%22ad538a9b-dd1e-43af-99b0-2fa0d66068b0%22%7d link])
  
 
== Agenda ==
 
== Agenda ==
  
 
* Introductions
 
* Introductions
* Timeline
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* Timeline (from [https://www.jlab.org/sites/default/files/jtube/FOA_0002875.pdf David Dean's slides])
  
 
{| class="wikitable" style="margin:auto"
 
{| class="wikitable" style="margin:auto"
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|Send copy of final proposal to JLab POC (and David)      || January 11
 
|Send copy of final proposal to JLab POC (and David)      || January 11
 
|}
 
|}
** POCs: '''Andrei''', Accelerators, '''Thia''', Detectors, '''Amber''', Data analysis
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POCs: '''Andrei''', Accelerators, '''Thia''', Detectors, '''Amber''', Data analysis
  
* Limitations
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* FOA-0002875 Program Limitations
 
*# 2 years (possibly longer with no cost extension)
 
*# 2 years (possibly longer with no cost extension)
 
*# $1M/yr (program has only $8M total and JLab cannot get more than $2M/yr)
 
*# $1M/yr (program has only $8M total and JLab cannot get more than $2M/yr)
 
*#* Data Point for scale: AWP for AIEC for FY23 is $280k. Includes 1.5FTE + $22k for travel, equipment.
 
*#* Data Point for scale: AWP for AIEC for FY23 is $280k. Includes 1.5FTE + $22k for travel, equipment.
*#* Probably no more than ~5FTE for $1M (though depends on who other factors)
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*#* Probably no more than ~5FTE for $1M (though depends on who and other factors)
 
*:
 
*:
 
* Projects and Scope
 
* Projects and Scope
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*# Finalize projects and goals before meeting the week of Nov. 28th.
 
*# Finalize projects and goals before meeting the week of Nov. 28th.
 
*#* We will need some idea of how many FTEs will be needed for different types of workers for each institution.
 
*#* We will need some idea of how many FTEs will be needed for different types of workers for each institution.
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*:
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* Next meeting date/time

Latest revision as of 15:50, 17 November 2022

Meeting Location: Teams (link)

Agenda

Leading a proposal DE-FOA-0002875 (AI/ML)
Notify JLab POC of intent to submit November 18
Full proposal due to JLab POC (and David) for review January 3
Red-team reviews and any technical writer input January 5-9
Revised full proposal completed and entered in PAMS January 9
Full proposal submitted in PAMS by Deborah Dowd January 11
Partnering (not leading) with other lab or university DE-FOA-0002875 (AI/ML)
Notify JLab POC (and David) of participation and role November 18
Send copy of final proposal to JLab POC (and David) January 11

POCs: Andrei, Accelerators, Thia, Detectors, Amber, Data analysis

  • FOA-0002875 Program Limitations
    1. 2 years (possibly longer with no cost extension)
    2. $1M/yr (program has only $8M total and JLab cannot get more than $2M/yr)
      • Data Point for scale: AWP for AIEC for FY23 is $280k. Includes 1.5FTE + $22k for travel, equipment.
      • Probably no more than ~5FTE for $1M (though depends on who and other factors)
  • Projects and Scope
    1. Polarized Targets - Torri, David
    2. Polarized Photon Source - Cristiano
    3. Hall-D PID detector alignment - Cristiano
    4. Hall-C Spectrometer position - Tanja
  • From David Dean's presentation: Heilmeier’s Catechism
    • What are you trying to do ? Articulate your objectives using no jargon.
    • How is it done today, and what are the limits of current practice ?
    • What's new in your approach and why do you think it will be successful ?
    • Who cares ? If you're successful, what difference will it make ?
    • What are the risks and the payoffs ?
    • How much will it cost ?
    • How long will it take ?
    • What are the midterm and final "exams" to check for success ?
  • Immediate Action Items:
    1. Finish filling out Section "A. Introduction" of the proposal to a level we can submit to Thia and Amber tomorrow
    2. Finalize projects and goals before meeting the week of Nov. 28th.
      • We will need some idea of how many FTEs will be needed for different types of workers for each institution.
  • Next meeting date/time